Top Reasons for Drug License Application Rejection & How to Avoid Them (2025 Guide)

Applying for a Drugs License in India is a mandatory step for anyone involved in the sale, distribution, or manufacturing of medicines and pharmaceutical products. However, many applications get rejected or delayed due to small but critical errors.

If your Drugs License application is incomplete or non-compliant with the Drugs and Cosmetics Act, 1940, authorities can reject it immediately.

In this blog, we’ll explain the top reasons for Drugs License rejection and provide practical tips to avoid them — ensuring your application gets approved on the first attempt.

🚫 Top Reasons for Drugs License Application Rejection

Let’s break down the most common causes behind Drugs License application failures 👇

1. Incomplete or Incorrect Documentation

One of the main reasons for Drugs License rejection is missing or invalid documents.
Authorities strictly verify each supporting document like pharmacist registration, premises proof, and ownership records.

Common mistakes:

• Missing pharmacist certificate or experience proof
• Outdated rent/lease agreement
• Improperly filled application form

✅ Avoid it by:

• Preparing a complete document checklist before submission
• Using the latest form versions from your State Drug Control Department
• Uploading clear and legible scanned copies in PDF format

2. Non-Compliant Premises

The location and setup of the premises play a major role in approval. Each Drugs License application must meet minimum area and storage requirements.

Common mistakes:

• Premises smaller than prescribed limit (10 sq. m for retail, 15 sq. m for wholesale)
• No refrigerator or cold storage for temperature-sensitive drugs
• Shared or residential premises used for commercial activity

✅ Avoid it by:

• Selecting a commercial property that meets the required standards
• Installing proper ventilation, hygiene, and storage systems
• Submitting layout plans approved by local authorities

3. Unqualified or Unregistered Pharmacist/Competent Person

Every Drugs License (retail or wholesale) must have a qualified and registered pharmacist or competent person.

Common mistakes:

• Hiring an unregistered or ineligible person
• Submitting an expired pharmacy registration certificate
• Pharmacist not available during site inspection

✅ Avoid it by:

• Employing a licensed pharmacist (D.Pharm/B.Pharm) with valid registration
• Keeping all certificates updated
• Ensuring presence during inspection or verification

4. Incorrect Business or Ownership Details

Authorities verify company details like ownership, partners, and address. Mismatched or outdated data leads to rejection.

Common mistakes:

• Mismatch between GST registration and Drug License application
• Old partnership deed or missing board resolution (for companies)
• Wrong contact details or business name

✅ Avoid it by:

• Cross-checking all business documents (GST, PAN, ROC)
• Updating ownership changes before applying for a Drugs License
• Using the same official address across all registrations

5. Non-Compliance with the Drugs and Cosmetics Act

Applications that violate the Drugs and Cosmetics Act, 1940 or related rules are directly rejected.

Common mistakes:

• Selling or storing unapproved medicines
• Failing to maintain hygiene and record-keeping
• Operating without mandatory approvals (like Pollution NOC for manufacturing)

✅ Avoid it by:

• Following all provisions under the Drugs and Cosmetics Act & Rules
• Maintaining proper documentation and records
• Consulting a licensed compliance expert or consultant before submission

6. Errors in Online Application (SUGAM Portal)

Many applicants face rejection because of technical mistakes while filing online applications.

Common mistakes:

• Wrong category selection (retail/wholesale/manufacturing)
• Missing digital signature or incomplete uploads
• Submitting without pharmacist details

✅ Avoid it by:

• Reading portal instructions carefully
• Reviewing the full form before final submission
• Keeping digital signature and PDF files ready beforehand

🧠 Pro Tips to Ensure Drugs License Approval

To make sure your Drugs License application is accepted without delay:

• Double-check all uploaded files and details before submission
• Keep your pharmacist’s presence mandatory during inspection
• Always use latest government-prescribed forms
• Maintain compliance with state drug control norms
• Seek help from a professional compliance consultant for documentation and coordination

🧾 Conclusion

A rejected Drugs License application can delay your business operations and cause unnecessary stress. Most rejections happen due to minor documentation errors or compliance gaps that are easy to avoid with proper guidance.

To learn more about Drugs license in Haryana, Gujarat, Maharashtra and Uttar Pradesh we recommend you to visit Metacorp as it solve legal and compliance issues of new and established businesses.