The documents required for Import/Export Permission from MoEF&CC depend on the type of material (Hazardous Waste, Ozone Depleting Substances, Wildlife, Plastic Waste, etc.).
But MoEF&CC has prescribed some common mandatory documents across categories, plus category-specific documents.
Common Documents required (for all applications)
1. Application Form – submitted through Parivesh Portal (https://parivesh.nic.in).
2. Company Documents
-- IEC (Import Export Code from DGFT)
-- PAN, GST, CIN / MSME certificate
-- Company incorporation/registration certificate
3. Authorization from SPCB/PCC (State Pollution Control Board or Pollution Control Committee) – e.g., Hazardous Waste Authorization.
4. Detailed Project/Activity Report with purpose of import/export.
5. Material Details
-- Type of material (waste, ODS, wildlife item, plastic, etc.)
-- Quantity, physical/chemical composition
-- HS Code / Customs Tariff Code
-- Country of origin / destination
6. Agreement/Contract between Importer & Exporter (if applicable).
7. Undertaking / Affidavit on compliance with MoEF&CC rules.
8. Digital Signature Certificate (DSC) of authorized signatory.
Category-Specific Documents
1. Documents required for import /export of hazardous waste
• Justification for import
• Valid State Pollution Board CTO / CCA & HW Authorization
• Copy of lead analysis report in soil, air, water, stack and blood of the workers.
• Process flow chart indicating adequate pollution control equipment including alkaline scrubber and battery breaking system for unit of more than 10,000 MTA of ISRI Code RAINS.
• Photographs & Video CD of running plant.
• Acknowledgement for receipt of copy of application from the Concerned State Pollution Control Board (SPCB) / Pollution Control Committee (PCC)
2. Documents required for Import of PET scrap/plastic scrap/Acrylic plastics etc
• Justification for import
• Valid Consent to Operate under Water Act, I9Z4 and Air Act, 1981.
• Process flow chart indicating adequate pollution control equipment.
• Exporter's certificate for virgin plastic from industries except for import of PET bottle scrap
• List of users
• Photographs & Video CD of running plant.
• Acknowledgement receipt of copy of application from concerned State Pollution Control Board (SPCB) / Pollution Control Committee (PCC)
3. Documents required for Import of waste tyres/rubber scrap
• Justification for import
• Valid Consent to Operate under Water Act, L9T4 and Air Act, 1981.
• Process flow chart indicating adequate pollution control equipment.
• List of users
• Photographs & Video CD of running plant.
• Acknowledgement for receipt of copy of application from concerned state Pollution control Board (SPCB)/ Pollution Control Committee (PCC)
Note: The application for, import of waste tyres for purpose of the manufacture of Tyre Pyrolysis Oil (TPO) through pyrolysis process is not being considered by the Expert Committee (EC) due to pending decision at DGFT
4. Documents required for import of EEAs for repair in India and re-export
• Justification for import
• Undertaking for re-export
• Details of previous import, if there has been any and confirmation regarding their re- export
• Acknowledgement for receipt of copy of application from concerned State Pollution Control Board (SPCB)/ Pollution Control Committee (PCC)
5. Documents required for Import of used EEAs on Loan / testing purpose/ projects/R&D
• Justification for import
• If being imported on returnable basis than undertaking for re-export
• Chartered Engineer Certificate indicating the manufacturing date, residual life and serial number.
• Details of previous import, if there has been any and confirmation regarding their re- export
• Acknowledgement for receipt of copy of application from concerned State Pollution Control Board
6. Documents required for Import of used EEAs for their re-use
• Justification for import
• If being imported on returnable re-export Rules,2OO8 basis then undertaking for re-export
• If refurbished components being imported as replacement to defective component then undertaking for export of equivalent numbers of defective components
• Chartered Engineer Certificate from exporting Country indicating the manufacturing date, residual life and serial number.
• Details of previous import, if there has been any and confirmation regarding their re- export.
• In case of capital items particularly medical equipment the fact that the machine has been refurbished at the OEM factory and after sales service is provided by the supplier/importer.
• Acknowledgement for receipt of copy of application from concerned state Pollution control Board (SPCB) / pollution Control Committee (PCC)
7. Documents required for Import of used MFDs
• Importers have valid Authorization as per the e-waste (Management and Handling) Rules, 2008.
• MFDs should only be for print size of A3 and above
• Undertaking that the MFDs will be fully functional with a residual life of minimum five years to be substantiated by
• Chartered Engineer Certificate (CEC) from the exporting country indicating the manufacturing date, residual life and serial number.
• The importer will furnish previous import details and the use to which the previously imported machines have been put to.
• Proposed use / utilization details of MFDs to be imported.
• Proof of annual returns filed by the importers to their concerned SPCBs / PCCs for all previous import, if applicable.
Further, in addition to all the above the custom Authority will also verify the following prior to giving clearance to such import:
• MFDs shall be free of any transit damage and shall be functional and in usable condition
• The importer shall have valid authorization from DGFT for such import