Bar Code Registration

• A barcode is a unique identifier that helps track and manage products efficiently across the supply chain. It enables easy scanning, ensuring seamless identification, inventory management, and authenticity verification. Barcode registration is essential for businesses in manufacturing, warehousing, and retail, as it optimizes operations and enhances product traceability.
• At Metacorp ITES Private Limited, we offer a seamless and cost-effective online barcode registration service. Our team assists in obtaining and registering barcodes from authorized agencies, ensuring compliance with industry standards. We also provide support for barcode renewal, making the process hassle-free for your business.

Barcode

• A barcode is a series of lines and numbers that a machine can scan to read important product details like product numbers, serial numbers, and batch numbers.
• Barcodes are commonly used in supermarkets, clothing stores, malls, and other industries to quickly and accurately identify products.
• They help reduce errors, save time, and make inventory management easier. This system benefits everyone in the supply chain, from manufacturers to wholesalers and logistics providers, by ensuring smooth and accurate product tracking.

Types of Barcodes

Different types of barcodes are used in various industries to help track and identify products. Here are two of the most common types:

• EAN-13

The EAN-13 barcode is a 13-digit code used mainly in Europe, India, and many other countries. It helps businesses keep track of products and manage inventory efficiently in the global retail market.

• UPC-A

The UPC-A barcode is a 12-digit code commonly used in the U.S., Canada, the U.K., Australia, and New Zealand. It is a standard barcode for retail products, making it easier to scan and track items in stores

Barcode Registration 

• Barcode registration is the process of assigning a unique identification number to a product and linking it to a barcode symbol. This is essential for businesses to facilitate product identification, inventory management, pricing, and seamless integration into supply chain systems.
• Proper barcode registration ensures that products can be tracked efficiently across different retail, logistics, and warehouse management platforms.
• To register a barcode, businesses must first obtain a unique identification number from a global organization such as GS1 or EAN International. These organizations ensure that each barcode is globally recognized, preventing duplication and enhancing product traceability.
• Once the identification number is assigned, businesses can generate barcode symbols using compatible software or hardware that supports various formats like UPC, EAN, or Code 39.
• After generation, the barcode must be printed on product packaging or labels with high-quality printing to ensure easy scanning. It is also essential to link the barcode to a database, allowing for accurate inventory tracking, pricing, and product identification.
• Registering barcodes with a global organization standardizes product data, facilitates seamless integration into retail, e-commerce, and supply chain networks, and enhances operational efficiency. This process ensures smooth transactions and better product visibility across markets.

Types of Barcodes Available

A comprehensive barcode package includes 100 barcodes, available with different validity periods based on business turnover.

Barcode Packages Based on Turnover

For businesses with an annual turnover of up to ₹5 Crores, the following barcode options are available:

• 100 Barcodes – Valid for 1 Year
• 100 Barcodes – Valid for 2 Years
• 100 Barcodes – Valid for 3 Years

Barcode Registration Services

A complete barcode registration solution ensures businesses obtain and maintain barcodes efficiently. Services include:

• Barcode Number Allocation: Assistance in acquiring a unique barcode number from an authorized issuing agency.
• Official Registration: Ensuring the barcode is correctly registered for global recognition and compliance.
• Ongoing Support & Maintenance: Guidance on barcode usage, troubleshooting, and industry standard compliance.
• Renewal Services: Timely renewal reminders and assistance to keep barcodes active and valid.

Documents Required for Barcode Registration

To apply for barcode registration, the following documents must be submitted:
Common Documents (Required for All Applicants)

• PAN Card 
• Balance Sheet.
• Request Letter.
• Proof of Business Type 
• Cancelled Cheque 

 Additional Documents Based on Business Type

• Proprietorship: GST/VAT registration certificate.
•  Partnership: GST/VAT registration certificate or partnership deed.
•  Private/Public Ltd. Company: GST/VAT registration certificate + ROC or MOA.
•  Other Entities (Societies, HUF, etc.): GST/VAT or ROS certificate.

Barcode Registration Fee Structure (Effective from 1st July 2024)

The registration fee includes the following:

• One-Time Fee – Payable at the time of registration.
• Subscription Fee – Based on the selected validity period.
• Security Deposit – Interest-free, refundable, payable at registration.
• Applicable Taxes – As per government regulations.

Benefits of Barcode Registration

• Global Recognition – Ensures products are accepted worldwide in retail and supply chain networks.
• Accurate Inventory Management – Tracks stock levels in real-time, reducing errors and improving efficiency.
• Faster Checkout Process – Enables quick and accurate scanning, enhancing customer experience.
• Seamless Supply Chain Integration – Facilitates smooth product tracking from manufacturing to retail.
• Prevents Product Duplication – Assigns a unique identity to each product, ensuring authenticity.
• Compliance with Industry Standards – Meets retailer and e-commerce platform requirements. Enhanced Business Credibility – Builds trust with retailers, distributors, and consumers.
• Efficient Product Data Management – Simplifies tracking, pricing updates, and reporting

• Each product gets a unique identification number (GTIN). 
• Accepted worldwide, making it easier to sell products in domestic and international markets.

• Precision Tracking: Instantly know how many units are in the warehouse versus on the shelf.
• Error Reduction: It eliminates the "human error" of manual data entry at checkout or during receiving.

• Amazon 
• Flipkart 
• Also required by supermarkets and retail chains.

• Supply Chain Speed: Distributors and logistics partners can scan your shipments into their systems without having to relabel your boxes.

• Enables tracking of sales trends and product performance. 
• Helps in better decision-making and demand forecasting.

• Verified Identity: Registration ensures that your company prefix is unique. It proves to the world that you own that product identity.
• Avoid Rejection: Using "recycled" or "cheap" barcodes from third-party resellers often leads to products being delisted because the barcode prefix doesn't match your company name in the GS1 database.

• Number of products (GTINs required) 
• Business size (small, medium, large) 

• Each product variant (size, color, etc.) needs a unique barcode.

• Use the prefix to create GTINs and barcode images via GS1 tools; renew subscription annually or as per plan to maintain validity. Track status online using your registration number.

• Retail stores 
• Inventory systems 
• E-commerce platforms like Amazon and Flipkart

• Format: Download them as high-resolution PNG or EPS files.
• Placement: Place them on your packaging according to GS1 size standards (typically at least 32mm x 21mm for standard retail items) to ensure they scan correctly at checkout.

• Application details 
• Documents submitted 
• May ask for clarification if required. 

• Product packaging 
• Labels or tags

• GST Registration
• Certificate of Incorporation (CIN)
• KYC of authorized person
• Rent Agreement

• GS1 Company Prefix Certificate
• Barcode Numbers (GTINs)
• Registration Certificate
• Allocated GTINs (The Numbers)